Privacy Policy

Privacy Policy

Privacy Policy

The International Society for Clinical Spectroscopy is committed to respecting your privacy and protecting your personal information. This document details the information we hold on our Members and the way it is used.

Who we are

The International Society for Clinical Spectroscopy is a non-profit organisation registered in England and Wales (Company Number 9664461).

Our address is: 32 Bury Avenue, Manchester, M16 0AT, UK.
Our website address is: http://clirspec.org

The Data Controller for the Society is Alex Henderson, who can be reached at the address above, or by email at admin@clirspec.org

What we mean by personal information

Personal information means details which identify you, or could be used to identify you, such as your name and contact details, and purchase history. It may also include information about how you use our website.

The personal information we hold

Essential information:

  • Name;
  • Email address;
  • Position (eg. Professor of Biophysics, PhD Student);
  • Affiliation (eg. Springfield University);
  • Level of Membership;
  • Payment mechanism and dates of subscriptions;
  • Computer IP address from where payment was made.

Other information:

  • Title (eg. Professor or Doctor);
  • Address;
  • ORCID ID (see http://orcid.org);
  • Twitter handle;
  • Website;
  • Gender;
  • Profile picture (Directors only);
  • Biography (Directors only);

You are able to change this information here: https://clirspec.org/account/

In addition we may hold some information temporarily for the purposes of organising meetings. For example, dietary and access requirements and your research topic.

How we use your personal information

To manage your Membership.

To keep you informed of the Society’s activities including elections for Council and the Board of Directors.

To inform you of employment opportunities, appropriate conferences, seminars and workshops we believe you will be interested in.

To inform our strategies on gender balance, internationalisation and enhancing the progress of early career researchers.

To promote your publications on our website.

To display in our Directory of Members (https://clirspec.org/members/directory/), information relating to your professional activity. Note that this Directory is only visible to other Members of the Society and is not transmitted to third-parties.

If you tell us you do not want to receive email messages, we will stop sending them. We will, of course, continue to send essential information relating to your Membership.

Who we share your personal information with

Companies contracted by us to provide email distribution, solely related to Society activities (name and email only). It is possible to unsubscribe from this service using the link in the footer of any email message.

Financial institutions, solely for the purposes of financial transactions (membership fees, awards and bursary payments).

We may distribute email messages on behalf of third-parties, such as the conference organisers of SPEC, SciX, FTIR Workshop (Berlin), ICAVS, but we do not release your details to these organisations.

How long we hold your information

We hold your information for the duration of your Membership.

If you choose to leave the Society we will remove your details from our records.

If your Membership lapses, without you specifically informing us of your decision to leave, we will retain your information for the period of 12 months in case you decide to renew your Membership. If you do not renew your Membership, we will remove your details from our records once the 12 months period has elapsed.

Your rights

You have certain legal rights relating to your personal information. These include (but are not limited to):

  • The right to access the information we hold relating to your Membership;
  • The right to request changes be made to your information;
  • The right to have us remove all details of your Membership from our records.

Contact us

If you have any questions or comments pertaining to this Privacy Policy, please contact the Data Controller at admin@clirspec.org, or my writing to us at the following address:

Data Controller
The International Society for Clinical Spectroscopy
32 Bury Avenue
Manchester
M16 0AT
UK

Changes to this document

We may occasionally make changes to this Policy.

When we make material changes to this Policy, we will provide you with prominent notice as appropriate under the circumstances, for example by displaying a message at the login prompt to the website, or by sending you an email. We may notify you in advance. Please, therefore, make sure you read any such notice carefully.

Document history

Last updated 25 May 2018

Previous versions of this document are available here: https://clirspec.org/privacy-policy/archive